When a corporate event needs to be arranged outdoors, there is a basic infrastructure setup required. This makes the dependency on event hire services even more crucial. Hence, as per the nature of the function you need to look up the right kind of service or vendor. Chances are that your marketing agency will already have a reliable listed vendor who can make the necessary arrangements. If this is the first corporate outdoor event you are organizing, here are some tips to help you get started.

Look for marquee suppliers

Unless you are confident of pulling out an outdoor event totally in the open, you need a shade or cover to be made in the proceedings of the event to take place under. For instance, whether there would be an address by a speaker for which a podium and seating arrangement is required or exhibition stalls to be put up; all kinds of arrangements can be done under a marquee setup. All you need to do is to provide the following information:

• Where you need the marquee or tent to be set up.
• Area it needs to cover.
• The kind of layout you need.
• Number of guests or people to accommodate.
• Any electrical connections and infrastructure setup required.

Usually the above points are vital at the time of deciding on the kind of marquee setup you need. All such points need to be discussed with the marquee supplier to understand whether they can do the job and what kind of setup they can provide.

Find alternatives online

The good news is that, you need not depend on a single vendor who has been providing you party hire services. Nowadays, many rental companies have their portals online and are listed in business directories. As a result, they can be sought out with respect to knowing their quotes for a certain outdoor event setup and checking the kind of services or marquee setup and infrastructure they can provide.

Corporate tie ups

If there are different outdoor events you need to organize regularly, it makes sense to have a tie up with a vendor of event hire services who can provide such rental setup in short notice. In order to shortlist a vendor you need to know about their reputation, the rates they quote versus others in the market and the service quality they provide. Even if you opt for rental party hire services, the quality of materials provided, service and guarantee are some factors to consider in a long term vendor contract. With a general contract formed, it will help you get preference for some kind of setup you require from the service in a short time span. Also, rates tend to be fixed or discounted for regular customers. These are some points to consider which favor having long term association with a party equipment rental provider in town. This becomes beneficial when your business requires setup for events on a regular basis and often on short notice.

If you are quite the person who doesn’t stop at not having a good time, then we surely have some great ideas for you. Having fun, shouldn’t be limited only to weekends or special leaves that you might have to take from work. You should be free to have a good time whenever you want it. Do enable this, party hire services come in handy; ready to give you fun whenever you are ready for it!

Here are some great options that you can look at

• Setting up a lawn

If you love the outdoors and have a lawn, there can be nothing better. Using these services, you can always have a great party right out there. Invite your friends and acquaintances and set up a good music system if you want. It really brings the joy alive when you get together with your near and dear ones. It provides a refreshing break in the middle of the week and it is something that even your friends can look forward to. Another important thing to add here is the fact that it reduces your expenses quite a bit compared to you stepping out and partying at a club or a pub. So besides being a great option to connect again with your near and dear ones, it also proves to be cost effective at handling a great number of people.

• Having your own show

Sometimes just music from the speakers and having food and drinks may not prove to be enough. You might want a little more out of your parties. For this there are specialized consultants like event hire services that you could totally look at. These are the people who can get in touch with a band or a special act, and can have it set up at your home.

If you run an agency that handles media promotions of different kinds, you need to have tie ups with a vendor who will be able to provide you a wide range of supplies that are required for different campaigns and events. You might be taking on diverse assignments and hence, the vendor should have the solutions up their sleeves to offer you the right kind of service and equipment that you need.

Outdoor and indoor events

When it comes to event hire services, there could be different kinds of event needs. Indoor events have certain requirements while outdoor events have some unique and additional needs. For instance, tables and chairs might be common requirements of indoor and outdoor events along with table linen and layout décor for buffets or meals that most vendors stock up on. However, in terms of outdoor events, there is additional need of tents or marquees. These need to be put up, whether they are for a commercial or promotional event or a party. Hence, many vendors who offer supplies for events even have party hire services on offer.

Benefits of a reliable vendor

Once you have understood the range of equipment that a vendor is able to provide, you can rely on such a vendor not only for commercial or client based events but for personal functions as well. Depending on a single vendor for different occasions helps you to build a personal rapport with the agency that will ensure you the best of their supplies and service as well as rates. For commercial tie ups, having an annual contract rate will ensure better service from such a vendor. It is easy to look up such vendors for a region through regional directories where you will find reviews, contact details and other useful information.